CyberGuru - Help Desk - How-to Guides - Installing and using Microsoft Office 2007 Save as PDF Writer

Helpdesk - How-to Guides - Installing and using Microsoft Office 2007 Save as PDF Writer

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One of the benefits of Microsoft Office 2007 over its predecessors is the ability to save files as Portable Document Format files, better known as PDF. PDF is a format developed by Adobe for document exchange. These days, it is an standard file type enabling various manufacturers to incorporate into their own programs, as Microsoft has. The advantage of PDF has over a standard Word or Excel document is that it keeps the formatting and you don’t need the source document to open the file, and additional security benefits.

Through a free Save as PDF Writer add-in which can downloadable from Microsoft you can to export your Microsoft Office documents as PDF files. Here’s how:

Installing Microsoft Office 2007 Save as PDF Writer Add-in:

	Download the “2007 Microsoft Office Add-in: Microsoft Save as PDF" from the Microsoft Download Centre page at http://www.microsoft.com/downloads/details.aspx?FamilyId=F1FC413C-6D89-4F15-991B-63B07BA5F2E5&displaylang=en.
	Please note: You may need to validate your Microsoft Office installation to ensure it is genuine before downloading (this is called Microsoft Office Genuine Advantage). If this is the case, click Continue and follow the prompts to download and install the “Genuine Office Validation Component”. Once your Microsoft Office installation has been verified as genuine, click Download.
	When prompted, save “SaveAsPDF.exe” to your computer, preferably to the Downloads folder or your Desktop.
	When the file has completed downloading, click Run.
	Read the “Microsoft Software Licence Terms” and if you agree, click the appropriate checkbox and click Continue.
	The Microsoft Office 2007 Save as PDF Writer add-in will then be installed.
	Once installed, a message will advise you that “The installation is complete”. Click OK.
	That's it! You will now be able to save Microsoft Office 2007 files as PDF files.

To create your own PDF files:

	Create or open the file you wish to create in your Microsoft Office program.
	Click the Office button.
	Click Save as, then PDF or XPS.
	Save your file in a normal manner and choose either the file type "PDF" or "XPS" (it is recommended you use PDF for the purposes of this how-to guide).
	Click Publish.
	That's it! You've created a PDF file.