Ask CyberGuru: What is the difference between Microsoft Office 2016 and Microsoft Office 365?

Ask CyberGuru: What is the difference between Microsoft Office 2016 and Microsoft Office 365?

Ask CyberGuru

CyberGuru is often asked, “I am about to update the computers in my workplace. Does it come with Microsoft Office and what version does it come with?”. This is a common question that is asked by many especially upon the purchase of a new computer and one we are happy to address in detail!

There is a misperception that Microsoft Office is included a part of Microsoft Windows. There may be a trial or limited edition included with a computer, but Windows and Office are two different products by Microsoft. Generally, they are bought together when a new computer is purchased as computer manufacturers may bundle them as part of an offer. Another common misperception is that when Office as originally bought it is owned but in fact it is only a licence that is granted, not ownership of the product. This means they can often not be transferred between devices.

Essentially, Microsoft Office 2016 (and earlier versions) is bought once as a fully licenced product, usually from retail stores at the same time as the purchase of your computer. This means you can use the same version of product without the need to renew a subscription for the life of the product (which Microsoft commonly refers to as “perpetual” licencing). The individual Microsoft Office products, such as Word, Excel, PowerPoint, Outlook, Access and Publisher can be purchased separately or together. If the entire suite of Microsoft Office products is purchased through via a Home & Student, Home & Business or Professional edition, a significant discount is offered. However, you can only purchase it individually for each device, and you cannot upgrade between versions and generally not move the licence between devices.

Microsoft Office 365 changes the purchasing model altogether. Rather than purchasing outright, you can purchase a monthly or yearly subscription, which provides you with the latest version which you can generally install or transfer between devices. Microsoft Office 365 entitles you to ongoing upgrades for as long as you have this subscription activated. When a new version comes out, as has recently occurred with Office 2016, this is distributed to users automatically. Depending on the version you require, you can purchase two different types of Office 365 subscriptions – one for home use, and the other for organisations, including schools and workplaces. Depending on the type of subscription or edition purchased, it may provide you with use on either one or up to five devices.

CyberGuru is happy to discuss individual requirements with any organisations looking to upgrade to Office 2016 or Office 365 ensure they are making the best purchasing decision to meet their needs and budget. Please contact us today for further information.

Seven secrets for keeping your computer systems safe and secure

Seven secrets for keeping your computer systems safe and secure

How safe are you when you are using your computer? Do you have appropriate measures to protect your online information?

This presentation will disclose seven secrets to ensure you keep your computer and its information safe and secure.

Presented by Chris Jeffery, Proprietor/Chief Guru at CyberGuru. Chris has been operating CyberGuru since 1997, when he was just fourteen years of age. Over the last eighteen years, Chris, through CyberGuru provides consulting, design, support and training services to small businesses, not-for-profit organisations and individuals. Chris was Winner of the Young ICT Professional of the Year by the Australian Computer Society Queensland Branch in 2012.

Date: 24 November 2015
Time: 12:30pm – 1:30pm
Cost: FREE
Host: Redcliffe Hive and CyberGuru
RSVP: email the Redcliffe Hive.

Back to the Future Day

Back to the Future Day

Back to the Future Day

Great Scott! It was “Back to the Future Day” on 21 October 2015, being the date that the time machine that Marty and Doc are transported to in the movie Back to the Future II. Some of the predictions made about the future turned out to be quite accurate and coming to life in reality.

In the movie, there are flying video cameras that we now refer to as drones, much earlier than many other futurists would imagine. There was also a scene of a window changing its background to show a different image. Another scene showed the voice-controlled televisions which are now in existence as Smart TVs. However, the most significant one in my opinion is the three-dimensional glasses, which are now starting to become more available, notably Google Class and Microsoft HoloLens.

Considering Back to the Future II initially screened 1989, some 26 years ago, it is fair to say a range of new technologies not seen in the movie come about, including the World Wide Web, smart phones and tablets, let alone how widespread and prolific it has become. It will only become more so in the years to come. As a fan of the movie (and you may be as well!), it would be interesting to see which ones come about in the next 30 years.

What are your predictions for the next 30 years? Let us know by contacting us or using our social media platforms.

CyberGuru to exhibit at Redcliffe Hive Innovation Expo

CyberGuru to exhibit at Redcliffe Hive Innovation Expo

Redcliffe Hive Innovation Expo 2015CyberGuru is exhibiting at the Redcliffe Hive and Moreton Bay Regional Council Innovation Expo next Friday 16 October. Moreton Bay Regional Council in conjunction with the Redcliffe Hive are sponsoring the event.

As part of the Innovation Expo, CyberGuru has been given the opportunity to showcase our innovative products and services as well as our new ideas in development.

If you are in the area, please come and visit us next Friday 16 October from 10:30am to 2:00pm at Redcliffe Hive, 157-159 Sutton Street, Redcliffe!

Microsoft releases Office 2016

Microsoft releases Office 2016

Microsoft Office 2016

We are about three months short of 2016, but this hasn’t stopped Microsoft from releasing its 2016 edition of its flagship productivity suite, Microsoft Office. Microsoft Office celebrated its 25th birthday this last year, and whilst the products have been available for a standalone for some time, this edition brings the products much closer.

On first look, there is little difference between the Office 2013 and 2016. The ribbon is coloured with the icon colour of the particular product (for instance, blue for Word, green for Excel and orange for PowerPoint) and the text in the user interface has returned to capital letter titled rather than entirely uppercase.

However, there have been improvements under the surface. On all of the products, an addition has been made to the menu bar enable the transition for those using older versions and struggling to find menu items on the ribbon. There is now “Tell me”, which is similar of Clippy (for those who remember earlier versions of Microsoft Office!) whereby the command you are looking to complete can be entered into a text box and the appropriate options will be shown to you.

One of the items promoted heavily by Microsoft are the new sharing features. People who save their documents on SharePoint or OneDrive will have a boost their productivity when they collaborate their editing with others. You can open shared documents and see each other are in the document and their changes as they happen. It has to be seen to be believed, but for teams that are working from multiple locations, it can be a real time saver. We are looking forward to collaborating and sharing documents with others in this way!

Another time saver is version history, which can show you the previous saved versions of your documents easily. If you are looking to work out what has changed between saves, you can use this to compare the changes, even midway through a document.

Outlook has also seen a few changes, notably the ability to now see Groups created within Office 365, share documents with recipients in conjunction with SharePoint and OneDrive for Business, as well as Clutter, which helps priorities your email based upon your personal prioritisation.

As the cloud and internet-based workers continues to gain momentum, there is greater integration between OneDrive as well as Skype. We are likely to see this continue as by default all documents will be saved into OneDrive.

Microsoft Office apps are now also available more devices and platforms, including Windows, Apple and Android phones and tablets. Microsoft announced recently that devices under 10.1 inches will be eligible for the free Microsoft Office apps.

If you are a current Office 365 subscriber, then you can upgrade to Office 2016 or wait until the notification appears as an automatic update. If you are looking to do it now, simply log into your Microsoft Office 365 account and follow the prompts to install the update. You don’t need to remove Office 2013 as this will be installed side-by-side with Office 2016 automatically.

CyberGuru is able to provide individuals, small businesses and not-for-profit organisations with assistance in deploying Office 2016 in their organisations by way of consulting, support and training. If we can be of any assistance, please feel free to contact us.