How to take control of your email – part 2

Taking control of your email

Continuing on from last week we discuss strategies for dealing with the sheer volume of emails in our inboxes. This week we examine how to manage emails in Outlook 2013 and Outlook 2016 by using rules.

Rules help to reduce the manual filing or taking the same action when similar messages arrive. Once created, rules are always turned on and run automatically. For example, if you regularly receive electronic receipts from PayPal for your online shopping you can create a rule that all receipts go into a particular folder so you can reconcile your account at the end of the month.

Rules can also alert you about important emails. For example, you could create a rule that whenever you receive an email from your partner it sends a message to your mobile so you don’t miss it.

Further information on how to create, delete, import or export rules can be found on Microsoft’s Office Support page here: Manage email messages by using rules.

If you would like to upgrade to Office 2016 or Office 365 please contact us to discuss this. CyberGuru can also provide training to help you make the most of your Office environment, no matter which version of Office you use.

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