Microsoft Office 365 Subscriptions allow installations on more than one device

Microsoft Office 365 Subscriptions allow installations on more than one device

Did you know when you purchase a subscription of Microsoft Office 365 that you have the ability to install it onto more than one device? Whether you are using a PC or Mac, you can install it on desktop, Windows tablet or laptops, even your iPhone! Depending on the package you purchase, you can install on up to five devices.

If you purchase Microsoft Office 365 Home Premium from a retail store, a digital download or online from the Microsoft Store you can install it on to five devices. Office 365 University allows for installation of the product onto two devices, and Office 365 Personal is for a single device.

For organisations that are purchasing the cloud-based version from Microsoft partners such as ourselves, and some telecommunications providers, a number of subscriptions are available enabling you to use the full, installed Office applications of Word, Excel, PowerPoint, Outlook, Publisher, and OneNote on up to 5 PCs or Macs.

The table below shows which plans are eligible:

Nonprofit Business Enterprise
Office 365 Nonprofit Business Premium Office 365 Business Office 365 ProPlus
Office 365 Nonprofit E3 Office 365 Business Premium Office 365 Enterprise E3

If you have any questions or would like assistance in trialling or setting up Microsoft Office 365 in your organisation, please contact us to enlist our Consulting solution today.

What is the difference between POP and IMAP?

What is the difference between POP and IMAP?

POP and IMAP are two different ways for accessing email on your device. When you first set up your email on your computer, phone or tablet, it is important to make the correct decision!

Unless your device has been automatically configured, when you first set up your email application on your computer, phone or tablet, you might be prompted to choose a type of service or protocol that you computer’s email can connect to. The decision might be to select the “default” but if you are looking to do access your email on more than one computer, that decision becomes a bit more complicated. The main two types of protocols in use are POP and IMAP.

The first type of protocol is POP, which stands for Post Office Protocol. Generally internet service providers (ISPs) provide you with a POP-based email when you sign up with their internet plans. Upon checking an email from a POP server, your email is downloaded from their servers and saved onto your computer. It doesn’t stay on the mail server for long (unless for you to keep messages), as generally there isn’t much storage space allocated to keep them on there!

An alternative is IMAP, which stands for Internet Message Access Protocol. With IMAP, mail can stay on the server which is stored, and email is simply accessed via the email client. It can both store and send email messages, meaning they are not saved onto your computer (although they may be stored locally onto your computer for improved performance), and you can access these emails from any device which you access in the same way.

When you are configuring your computer, phone or tablet, if you have the option between POP3 and IMAP, it is suggested you use IMAP as this way you can access your computer from any device. There are also alternatives to POP and IMAP, and proprietary systems (such Microsoft Exchange) and web-based email systems such as Outlook.com and Gmail. It is important to select the appropriate one that suits your needs.

Apologies: The original article presented “SMTP” rather than “IMAP”. This has been updated throughout this revised article.

If you have any questions or require any more information, please contact us for our Support solution so we can assist you further.

Windows 10 Review – Initial thoughts

Windows 10 Review – Initial thoughts

Just over a week ago, Microsoft announced the release of the Windows 10 Technical Preview as the successor to Windows 8. More than just a significant version number increase, it has brought about a number of changes to the Windows interface that have been most requested since early previews of Windows 8, including the return of the Start menu.

Having used the Windows 10 Technical Preview over the past week, I am excited to see the return of the Start menu. Whilst I had become increasingly accustomed to the Start screen, the main navigation which has been in place since Windows 95 through to Windows 7, caused much fear into the hearts of users has been taken over by a full-screen tile-based interface. Fortunately, Windows 10 brings back the Start menu but also uses the tiles to allow for shortcuts to applications.

Windows 10 Desktop
Windows 10 Desktop – click to enlarge screenshot

Windows 10 Start Menu - click to enlarge screenshot
Windows 10 Start Menu – click to enlarge screenshot

Apps now also open in Windows rather than in full screens. As someone who likes to have multiple windows open at the same time and work between them, this might encourage the use of more apps. Currently, they are only able to be resized horizontally. Hopefully this will change in future releases. Windows has also brought with it virtual desktops, similar to that of other operating systems. You could choose to have one screen for work-related programs and one for personal ones. There is also a new Task View which shows the open programs to switch between apps and desktops.

Windows 10 About
Windows 10 About – click to enlarge screenshot
Windows 10 Task View
Windows 10 Task View – click to enlarge screenshot

File Explorer also adds “Add to Favourites” onto the ribbon. You can now also find most recently accessed folders or files. There is also a new Search button on the task bar but seems to be more internet-based searching using Bing rather than the existing programs, apps and settings and files search in Windows 8.1. However, there is Search Everything on the Start menu which also this searching.

Windows 10 File Explorer
Windows 10 File Explorer – click to enlarge screenshot
Windows 10 Search
Windows 10 Search – click to enlarge screenshot

We will continue to keep you informed of the changes as identify them. If you have any questions or would like to know any more about, please feel free to contact us and we’ll see what we can find out!

Ask CyberGuru: How can I manage the amount of email I receive?

Ask CyberGuru: How can I manage the amount of email I receive?

In the next instalment of Ask CyberGuru, Barry asks, “How can I manage the amount of email I receive? I can’t keep on top of my work along with all of the newsletters, group buying offers and other promotional material I receive. I would like to see some of these, but not interfere with my work.”

Barry isn’t alone with receiving lots of email on a daily basis. Like most modern day businesses, email is relied upon as both a source of work but also frustration with a large number of emails sent and received each day.

Remove yourself from mailing lists that you have no interest in

You can remove yourself from mailing lists using the “unsubscribe” link which generally found at the bottom of most emails sent by reputable organisations. It is a requirement under the Privacy Act to include this. These links usually will take you to a page to provide your reason for unsubscribing, and once you have provided this, you’ll be taken off their mailing list. If you are not able to unsubscribe, you may choose to block emails entirely by blocking their messages.

Mark unsolicited email messages as blocked or spam

For those email messages who do not have unsubscribe facility, that don’t respond to unsubscribe requests, or unsolicited, you can block the sender, or mark them as spam. For the first, they are included in your own “black list” on your email application however for spam they are reported using the email application’s reporting. This doesn’t stop them from coming in initially but over time you may see the reduction in the amount of emails.

Set up a rule to move emails from specific organisations into folders

Outlook and other email applications provide you with the ability to send messages of particular criteria, such as Sender, Subject to be automatically moved into a different folder. This can help organise your messages to view them at a separately time.

Set up a secondary email address where your newsletters are sent to

You may choose to set up an Outlook.com, Gmail or alternative email address to separate your main email address from. If you have available email addresses on your website, you could configure one of these specifically for newsletters and mailing lists. By doing so, when you are asked for your email address you could provide this instead of your primary email address.

These ways will help you to manage and hopefully alleviate the number of emails you are receiving. It is good practice to regularly review your email habits and hopefully get on top of these to help improve your productivity. If we can be any assistance in any way, please contact us to discuss further.